Archive Audit Information Screen Reference
Field reference for the Archive Audit Information screen. Lists scope check boxes and the retention threshold drop-down used to remove old audit records.
The Archive Audit Information screen configures retention rules for audit records and removes records older than the specified threshold from the Audit Table. Open this screen to scope the archive to floor check, leave request, timesheet correction, or Dela approval audits, and to set the age cutoff in months.
How to Open
Go to Time & Expense > Time Utilities > Archive Audit Information. You access the screen from the Time & Expense domain.
Screen Variations
| Source File | Purpose |
|---|---|
| contents_33.md | Field-level reference for the Archive Audit Information screen |
| display_34.md | Navigation path to open the screen |
Fields
| Field | Description | Required |
|---|---|---|
| Archive Floor Check Audit Information | Archives floor check audit records when selected. Selected by default | No |
| Archive Leave Request Audit Information | Archives leave request audit records when selected. Selected by default | No |
| Archive Timesheet Correction Audit Information | Archives timesheet correction audit records when selected. Selected by default | No |
| Archive Dela Timesheet Approvals Audit Information | Archives Dela approval audit records when selected. Selected by default | No |
| Older Than | Drop-down that sets the retention threshold in months, range 1 to 12, default 12 | Yes |
Behavior
When the utility runs, audit records older than the Older Than value are permanently removed for each scope whose check box is selected. Records within the retention window are preserved. The four scope check boxes are independent; clearing one preserves that audit category in full.
Field Behavior Details
The Older Than drop-down accepts values from one to twelve months. The default of twelve months matches the retention window used by most compliance policies, but the value can be lowered when local policy demands a shorter window or raised back to twelve when a tighter setting was used previously. The threshold compares each audit row's time stamp against the current date at run time, so the same selection produces different cutoffs across different days.
The four scope check boxes determine which categories of audit records are subject to the threshold during a given run. If you clear the Archive Floor Check Audit Information box, no floor check rows are removed, regardless of age. The same logic applies to the leave request, timesheet correction, and Dela approval scopes. This per-scope control lets you stagger audit cleanup across categories if your retention requirements differ.
The utility writes nothing back to the audited tables; it only deletes from the Audit Table. Source records such as floor checks, leave requests, timesheet corrections, and Dela approvals continue to exist and remain auditable going forward. The audit history before the retention threshold is what is removed.
Common Tasks
- Archive Audit Information: Run the utility to remove audit records older than the configured threshold.
Best Practices
- Confirm your retention policy before each run. Removed records cannot be restored from the Audit Table.
- Keep all four scope check boxes selected unless a specific scope must be retained.
- Use the maximum 12-month threshold unless a shorter retention is required by policy.
- Document each run with the date, threshold, and scopes selected for compliance records.
- Run during a low-traffic window to minimize contention with active audit writes.
Related
- Archive Audit Information in Deltek Time
- Time Utilities Overview in Deltek Time
- Clear Timesheets Screen Reference in Deltek Time