Time Utilities

Generate Timesheets

Generate Timesheets creates timesheets for selected employees in the chosen pay period and applies default charges and hours from charge favorites.

Updated March 23, 2026 ~3 min read Applies to Deltek Time & Costpoint

Generate Timesheets creates timesheets in bulk for selected employees in the previous, current, or next timesheet period. The utility uses each employee's charge favorites to populate charges, and optionally adds default hours when the timesheet class is configured for exception-based timesheets. Supervisors and administrators run this utility to bootstrap a period.

Prerequisites

Supervisor or administrator role with access to the Generate Timesheets screen
Employee charge favorites configured for each target employee
Generate Exception-Based Timesheets enabled on the Manage Timesheet Classes screen if generating with hours
Work percentages totaling 100 percent on charge favorites if generating with hours

How to Open

Go to Time & Expense > Time Utilities > Generate Timesheets.

Steps

Enter or select a Parameter ID to save the configuration for reuse.
Set the Timesheet Schedule assigned to the target employees.
Select Period Ending as Previous, Current, or Next based on which period to generate.
Choose the initial status in Generate As: Open, Signed, or Approved.
Select Generate with Hours if you want default hours populated from charge favorites.
Set Sort By to order results by employee ID or name.
Select the employee groups and timesheet classes to include.
Click the execute control to generate the timesheets.

Common Use Cases

Period kickoff: Generate timesheets at the start of a period to give employees a head start.
Exception-based payroll: Generate timesheets with default hours for salaried employees who do not enter time daily.
Recovery: Regenerate timesheets after Clear Timesheets when a fresh start is needed.
Scheduled job: Run the utility on a recurring schedule with auto-selected timesheet classes for hands-off generation.

Best Practices

Save a Parameter ID after a successful run so the same selection can be reused next period.
Verify charge favorites and work percentages before generating with hours. Bad favorites produce bad default timesheets.
Generate in Open status when employees still need to confirm their hours before signing.
Coordinate with the team to avoid running while employees are actively editing timesheets in the same period.

Generate Timesheets Screen Reference in Deltek Time
Mass Correct Timesheets in Deltek Time
Time Utilities Overview in Deltek Time