Time Utilities

Rebuild Leave Taken

Rebuild Leave Taken resets and recalculates the leave taken value for selected employees from existing timesheet records, without changing balances or accruals.

Updated March 23, 2026 ~3 min read Applies to Deltek Time & Costpoint

Rebuild Leave Taken resets and recalculates the leave taken total for selected employees within a date range. The utility deletes existing leave-taken values and rebuilds them from current timesheet records. It does not affect beginning balances, accruals, or manually entered adjustments. Run it after timesheet corrections that change leave hours.

Prerequisites

Administrator role with access to Time Utilities
A defined date range and leave type to rebuild
Confirmation that the affected timesheets are accurate and final
Awareness that beginning balances, accruals, and adjustments are preserved

How to Open

Go to Time & Expense > Time Utilities > Rebuild Leave Taken.

Steps

Select the Start Date for the rebuild window.
Select the End Date for the rebuild window.
Choose the Leave Type to rebuild from the configured leave types.
Review the displayed timesheet classes that track the selected leave type.
Optionally enter a Last Name or ID to scope the rebuild to one employee.
Click the execute control to delete existing leave-taken values and rebuild from timesheet records.
Verify the rebuilt leave totals on a sample employee's leave balance.

Common Use Cases

Post-correction rebuild: Run after Mass Correct Timesheets changed leave-related charge codes.
Leave type cleanup: Rebuild a single leave type after configuration changes to that leave type.
Single-employee fix: Use the Last Name or ID filter to rebuild leave for one employee with a known discrepancy.
Year-end reconciliation: Rebuild leave taken before producing year-end leave balance reports.

Best Practices

Run for the smallest date range that covers your concern. Wide windows take longer and affect more records.
Confirm timesheet records are correct before rebuilding. The utility uses the current timesheet data as truth.
Communicate with payroll and HR before running for many employees. Visible leave balances may shift during the run.
Validate the result on a known employee before assuming a section-wide rebuild is correct.

Rebuild Leave Taken Screen Reference in Deltek Time
Clear Timesheets in Deltek Time
Time Utilities Overview in Deltek Time